The National Federation for Catholic Youth Ministry (NFCYM), in association with Declan Weir Productions (DWP), welcomes you to the registration site for Holy Fire Chicago, a faith-filled experience for middle school young people. 

In preparation for Holy Fire, and to outline the responsibilities of the delegation leader, please review the following information. You will be asked to affirm your understanding and willingness to abide by these standards as part of the registration process.


As delegation leader, it is your responsibility to make sure the following guidelines are followed. Failure to do so could result in litigation.    

1.   All chaperones should be in compliance with your diocese’s youth protection/safe environment standards. Generally, this means that the sending parish/school/organization will have on file for all adults attending:

a.   An up-to-date signed code of conduct and/or volunteer covenant

b.   An up-to-date third-party background check – those with disqualifying offenses should be barred from working or volunteering with young people

c.   Up-to-date proof of completion of an authorized training/educational/awareness-raising session on the protection of young people (e.g. VIRTUS Training)

If you are unclear about any of these standards, contact your diocesan youth ministry or youth protection office. 

2.   All participants (youth and adults) should:

a.   Complete and submit a liability waiver form at the door. (Link to Form in English/Form in Spanish) No waiver = no entry.

b.   Review and agree to abide by Youth Code of Conduct or Adult Code of Conduct, as appropriate.  

c.   Review and agree to abide by the general event behavior guidelines. 

3.   As delegation leader, you should have on hand at the event pertinent medical information as well as emergency contact information for each participant in the delegation. 

4.   As delegation leader, you and the chaperones that accompany you, shall be fully responsible at all times for the supervision of the youth in your delegation. Note: NFCYM and DWP will limit access to the main session space to registered participants and event staff, but some venues may have spaces that are open to the public. 

5.   As a general guideline, all delegations should have two (2) adult chaperones for the first one (1) to ten (10) young people, and one (1) additional adult chaperone for every six (6) additional youth. Ideally, chaperones will be a mix of males and females somewhat in proportion to the make-up of the delegation. 

To register participants, you will need the following information from each person: first name, last name, personal or family email address, home zip code, whether a youth or adult, gender, ethnicity, grade in school (if youth), and which type of lunch the person is purchasing: pizza, hotdog, vegetarian/gluten-free, or none. Lunches are $6 and include a choice of drink and a bag of chips. Participants may bring a bag lunch if they prefer.

Payment for registration and lunches may be made by credit card or by a single (personal or corporate) check or money order. Payment must be received before credentials/tickets will be provided. Credentials/tickets for paid registrations received by October 7 will be mailed to the delegation leader for distribution to participants. Credentials/tickets for paid registrations received between October 8 and onsite will be held at the Will Call desk at UIP. These will be released to you, the delegation leader, for distribution to your participants. Will Call will be open 12 pm to 6 pm Wednesday, October 12; 8 am to 6 pm Thursday, October 13, and Friday, October 14; and, 8 am to 10 am Saturday, October 15. Everyone needs a credential in order to enter the facility.   

If you participated in the pre-registration process and submitted a non-refundable/non-transferable deposit of $10 per person, this deposit can only be applied once participant names have been submitted. You will need to give the registrar up to three business days to apply the deposit once you have entered the data. (Note:  As stated in the pre-registration materials, the $10 per person pre-registration deposit is non-refundable and non-transferable. The $10 pre-registration deposit will be applied to individual participants and not deducted from the total amount owed. In the event that the number of pre-registered participants is greater than the number registered, the excess deposit will be surrendered.) 

If you have a question about registration, please email Trina at trina@pipsite.com. If you have questions about the progam, please email Robert at rfeduccia@newdupinc.com.

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